Rentals at Allen Public Library

Rent a Meeting Room

Allen residents, community groups and local educational/non-profit organizations may rent meeting rooms at Allen Public Library. Library and City-sponsored meetings are given priority.

Room descriptions

Room	Occupancy	Hourly Rate	Deposit*
Meeting Room	40 without tables 25 with tables	$25 per hour (or portion of an hour). Two-hour minimum rental.	$50 refundable without food $100 refundable if food is served
Board Room	Seats 10 at a conference table	$15 per hour (or portion of an hour). Two-hour minimum rental.	$50 refundable deposit No food allowed

*Deposit is refunded if room has not been damaged and no additional cleaning is needed.

Rental hours

Monday-Thursday	10 a.m. to 8:30 p.m.
Friday-Saturday	10 a.m. to 5:30 p.m.
Sunday	1-4:30 p.m.

Meeting room equipment

Both rooms offer free Wi-Fi and dry erase boards with markers.

Room	Equipment
Meeting Room	Projector on cart with VGA input and VGA-to-HDMI adapter (must be checked out with an Allen Public Library Card) Drop-down screen 10 tables 40 chairs (limit 25 chairs if tables are used)
Board Room	Conference table and 10 chairs Plasma screen (can be used with renter-supplied laptop)

Rental guidelines

Renter is responsible for set-up and clean-up. Please include adequate time in your reservation for both.
Renter must leave the room and Library by closing time.
Rooms are not available to rent on a daily or weekly basis.
All programs/training must be free to the public.
Political, social/celebratory and commercial sales meetings are not permitted.
Food is allowed in the Meeting Room with $100 deposit; bottled water only in the Board Room.

Rent a meeting room

Rooms must be book at least five days in advance. Applicants must complete a Meeting/Board Room Application and pay applicable fees to place the reservation. Email Amber McPherson or call 214.509.4902 for information.

Cancellation notice must be given via email at least 24 hours in advance.

Payment information

Pay by cash or check to Allen Public Library (300 N. Allen Drive, Allen, TX 75013). Do not mail cash payments.

Allen Civic Auditorium

Allen Civic Auditorium seats 287 and features a stage with various curtain backdrops, professional audio/visual equipment and theatrical lighting. View a seating chart.

Features

42’ wide and up to 24’ deep stage
Down stage, mid-stage and upstage traveler curtains
Professional audio equipment
Wireless, handheld, Shure hanging, AKG kick drum and Crown microphones
Full theatrical lighting system
Hi-definition video projector
Men’s and women’s dressing rooms
16x12 retractable screen
Professional audio and lighting technicians included

Rental rates

All rentals must pay a $500 security deposit. Liability insurance is required. Total rental costs will depend on your specific requirements.

Business type	Weekday Rate (Monday-Thursday) 3 hour minimum	Weekend Rate (Friday-Sunday) 3 hour minimum
Non-profit (501 C-3)	$120 per hour	$150 per hour
Commercial	$140 per hour	$180 per hour

Rent the Civic Auditorium

For information on renting the Civic Auditorium, please email Amber McPherson or call 214.509.4902.