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The original item was published from 3/27/2018 9:56:06 AM to 3/27/2018 9:56:50 AM.

News Flash

City of Allen Headline News

Posted on: March 27, 2018

[ARCHIVED] ?????Bidding Saves Allen Nearly $2 Million in 6 Months

close up of $100 bills

Allen's Purchasing Division is making a big difference in the city's bottom line.

The City of Allen uses bidding and procurement processes to get the best deal on everything from plants to pavement markings. Purchasing staff collect and assess bids for City goods and service, vet vendors, and help negotiate purchasing agreements with other municipalities. Between Oct. 1, 2017 and March 15, 2018, the bidding process alone helped save $1,969,256.

"Our efforts help City staff make ethical spending choices and keep Allen in compliance with state requirements," said Purchasing Division Manager Debra Morris.

Before choosing a vendor for big-ticket projects, city departments must collect bids from at least three companies. The quotes often reveal opportunities for enormous savings. In a recent bid for a new bridge at Joe Farmer Recreation Center, the difference between the highest and lowest bid was $918,846!

"The bidding process saves tax dollars," said Morris. "By getting the best value on each project or service, City departments can stretch their budgets further."

The Purchasing Division doesn't just save money; it also makes money. Purchasing staff oversee the auction of city property, such as outdated computer equipment or aging fleet vehicles. Auction revenue from Oct. 1, 207 to March 15, 2018 totaled more than $260,000.

The City of Allen Purchasing Division has been awarded the Achievement of Excellence in Procurement for 14 consecutive years. It has also been recognized by the U.S. Communities Government Purchasing Alliance for outstanding efforts in saving taxpayer dollars through participation in the Cooperative Purchasing Program. Learn more at

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