Office of the Mayor Request

2. City Secretary's Office | Allen City Hall | 305 Century Parkway | 214.509.4107

4. Proclamations, special recognitions and letters issued by the Office of the Mayor provide an opportunity for Mayor Terrell to recognize exceptional events and people within the City of Allen. They are issued for civic celebrations, organizations and individuals celebrating significant events or contributions to society. <BR><BR>Letter: A letter of greeting / congratulations for souvenir booklets, conferences and seminars of a 50th or greater anniversary, birthdays over age 90, or family reunions held in Allen.<BR><BR>Proclamation: A formal declaration of a day/week/month in honor a special event.<BR><BR>Special Recognition: A formal document that extends recognition to a person or organization for an accomplishment or contribution to show appreciation for outstanding citizenry in the City of Allen.<BR><BR>The Office of the City Secretary is responsible for the preparation of all honorariums on behalf of the Mayor and City Councilmembers. Specific criteria for the issuance of documents has been established and the City Secretary will assess what type of honorarium, if any, can be issued. Preparation of certificates may be limited, as mass distribution leads to it losing its significance. <BR><BR> To request a proclamation, special recognition or letter, please submit information requested below at least 30 days prior to issuance. <BR> <BR>All requests are subject to approval. <BR>

   Proclamations, special recognitions and letters issued by the Office of the Mayor provide an opportunity for Mayor Terrell to recognize exceptional events and people within the City of Allen. They are issued for civic celebrations, organizations and individuals celebrating significant events or contributions to society.
   
   Letter: A letter of greeting / congratulations for souvenir booklets, conferences and seminars of a 50th or greater anniversary, birthdays over age 90, or family reunions held in Allen.
   
   Proclamation: A formal declaration of a day/week/month in honor a special event.
   
   Special Recognition: A formal document that extends recognition to a person or organization for an accomplishment or contribution to show appreciation for outstanding citizenry in the City of Allen.
   
   The Office of the City Secretary is responsible for the preparation of all honorariums on behalf of the Mayor and City Councilmembers. Specific criteria for the issuance of documents has been established and the City Secretary will assess what type of honorarium, if any, can be issued. Preparation of certificates may be limited, as mass distribution leads to it losing its significance.
   
   To request a proclamation, special recognition or letter, please submit information requested below at least 30 days prior to issuance.
   
   All requests are subject to approval.
   

6. Document Requested

8. Type (choose only one):*

   1. Letter.
   2. Proclamation.
   3. Special Recognition.
10. Is this a request to reissue a document from a previous year?
    

    1. Yes
    2. No

12. 
    

14. Additional Information

16. Please provide the name of the individual and/or organization to be recognized and the reason for the request along with any other pertinent information. Also, please attach any sample proclamations or other relevant documents.

    Please provide the name of the individual and/or organization to be recognized and the reason for the request along with any other pertinent information. Also, please attach any sample proclamations or other relevant documents.

18. Details:

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22. Contact Information

24. Organization:

25. Address:*

27. Name:*

28. City:

29. State:

30. Zip Code:

32. Phone:*

33. Email:

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34. 1. Receive an email copy of this form.
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